Tender Process.

C

computerman

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I have been asked to submit a tender for a job, I dont want to appear stupid by going back to the client and asking him what he specifically requires, so perhaps some one could educate me as to where I can get forms, the process itself etc etc.

Tnx.
 
We probably work in different fields, but when I am invited to tender I get a very detailed specification from client. I would find it impossible to price without out. Ask, you'll need as much info as possible to give the best price you can.
 
You have been asked to submit a response to a tender - not the tender itself. The potential client should supply you with a detailed tender document (or point you in its direction) which you evaluate, query if necessary & then respond to (if you feel you can meet requirements).

Be aware that others will also be responding, so your response will be evaulated against a set of criteria (as defined by the tender document) but is also competing with the others.

I'm not sure what size your company is, but tendering especially for government tenders can be an expensive process.

Take a look at this - might give you an idea of what's involved:

Good luck if you decide to proceed.
 
Thanks everyone, at least now I have something to work on. I'm just a one man band (so to speak). But it would appear that I've found a product that three semi state bodies require. I advertised the product last week in a magazine and got just 3 replies. The three parties have agreed to my price to supply and fit. One party has responded by requesting a tender document. Apparently its just a formality. I have to produce c2 and insurance to all of them but only 1 has asked for the tender document.

Thanks again for your help!!
 
Is it possible that he is asking you to draw up a tender document, which he will then issue to a number of suppliers (including yourself), with the expectation that you will then win the tender competition?

If he is, then he is certainly breaching ethical and common-sense rules around procurement, and I would be very, very careful about getting caught up in this.
 
I once found myself in a situation where I was the only person/company that could fill a need that a multinational had but the whole thing was held up because they had a strict policy that three tenders had to be submitted. In the end they paid two other suppliers to submit quotes which were higher in price.
 
........Last night I thought I had everything squared of.....today......I dont know!

I think I'll send him another email asking him to specify what he requires to be inserted in the document. We will then see what the wind blows!!!
 
computerman said:
I think I'll send him another email asking him to specify what he requires to be inserted in the document. We will then see what the wind blows!!!
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If he is hoping that you'll write his tender document for him, he will be very reluctant to put any mention of this request (from him to you) in writing, as he really shouldn't be asking you to do this.
 
Ive sent my request for further information so all I can do is wait and see. In the meantime I received an order from another semi state and they dont require a tender document.

Do they make up the rules as they go along????
 
The content of the rules and the degree to which they are enforced varies between different organisations, depending on their size and sector.
 
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