Sorry to add to your trouble but, if you live abroad then the tenant is legally bound to retain part of the rent, which is paid over to the Revenue on your behalf! The only other alternative is to appoint a person or agent to collect the rent for you! You may then look after your own tax affairs.
The builder of new apartment blocks, usually has the utilities connected. They are subsequently changed from his name into the name of the purchaser or landlord. If a landlord, he/she rings ESB, Gas, etc. with details of their new tenant. The utility co. then sends out direct debit forms etc. to address in new tenants name and it's taken from there. Not sure about phones.